ASSYST is seeking an Invoice Analyst to support our client project in Laurel, MD. Perform daily tasks to support timely payment of invoices and the acquisition of IT goods and services. Work on average 140 invoices per month. To ensure quality review and processing of invoices prior to submitting for payment to Disbursements, Level of complexity in reviewing and validating the invoices for payment varies by the type of contract related to the invoice and type of products or services. This role will support the processing of invoices for telecommunication products and services, IT software, hardware, and professional services.

This is a Hybrid position – 3 days in office, 2 days telework

Duties / Responsibilities:

• Monitors department email mailbox for receipt of invoices. Reviews and analyzes incoming invoices to ensure accuracy of invoice, purchase order and funding for proper receiving and accounting. 
• Manages approval workflow and follow-up with approvers/managers to ensure timeliness and accuracy of vendor payments. Maintains database for invoice payment and accrual tracking. 
• Works with department managers, Accounts Payable, and vendors, as necessary on invoice discrepancies. 
• Follow up with Accounts Payable and vendors for missing invoices. 
• Runs biweekly reports to ensure invoices received in Oracle have been paid and provide reports of invoices to be reconciled. 
• Follow up with Accounts Payable for unpaid invoices and determine next steps to ensure payment. 
• Consult with IT Contract Administrator, and IT managers if applicable, to ensure proper funding on purchase orders (POs) to process invoices – notifying of short-funded POs, invoice line items not matching POs, invoice with incorrect PO number or no PO number. Prepares accruals for fiscal year-end reports. 

Required Skills: 

• Three (3) years of related finance reconciliation and/or accounting experience required, or an equivalent combination of education and experience sufficient to successfully perform essential duties.
• Accounts Payable experience. 
• Professional attitude, well organized, detail oriented, problem-solving skills and strong communication

• Demonstrated proficiency with Microsoft Office, especially intermediate skills in the utilization of Excel;
• Knowledgeable/experienced in Oracle e-Business Suite specifically Oracle Financials;
• Comprehensive knowledge of clerical accounting practices, accounting terminology, procedures and computer spreadsheet applications;
• Knowledge of Accounts Payable payment policies and

• procedures;
• Ability to proficiently operate calculators, personal computers, and other office equipment and to instruct others in their use;
• Ability to perform complex mathematical computations quickly and accurately;
• Ability to understand and follow complex verbal and written instructions;
• Regularly exhibit strong customer service skills.
• Ability to analyze, interpret, reconcile and resolve problems;
• Ability to research vendor payments for accurate disbursement of funds;

Education: 

• Associate degree in accounting, finance or business.

ASSYST is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law